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2 mars 2012 5 02 /03 /mars /2012 14:05

 

 

Harmonization / Pooling / "Mutualization" standards of management system for record, records management, and electronic document management system.

 

I was amused to identify ISO standards in the areas of management system for record, records management, and electronic document management system (see not exhaustive work below).

 

In this abundance of standards, how can we found us ? How to be sure to use the correct repository ? Considerable number of these standards does not contribute to confuse the average users ? Harmonization or pooling of some of these standards is it not useful ?

 

Management system for record and records management

- TC 46/SC 11 - ISO 30300 : 2011 - Information and documentation -- Management systems for records ;

- TC 46/SC 11 - ISO 15489 : 2002 - Information et documentation -- «Records management» ;

- TC 46/SC 11 - ISO 22310:2006 - Information and documentation -- Guidelines for standards drafters for stating records management requirements in standards ;

- TC 46/SC 11 - ISO/TR 26122 : 2008- Information and documentation -- Work process analysis for records;

 

Electronic document management system (EDMS)

- TC 20/SC 13 - Norme ISO 14721 : 2003 - Space data and information transfer systems -- Open archival information system (OAIS) -- Reference model;

 - TC 171/SC 3 - ISO 14641 : 2012  - Electronic archiving -- Part 1: Specifications concerning the design and the operation of an information system for electronic information preservation ;

- TC 171/SC 2 - ISO/TR 22957:2009 - Document management -- Analysis, selection and implementation of electronic document management systems (EDMS) ;

- TC 171/SC 3 - ISO/TR 18492:2005 - Long-term preservation of electronic document-based information ;

- TC 46/SC 11 - ISO/DTR 18128 - Information and documentation -- Risk identification and assessment for records systems ;

- TC 46/SC 11 - ISO 16175 : 2011 - Information and documentation -- Principles and functional requirements for records in electronic office environments ;

- TC 46/SC 11 - ISO/TR 13028 : 2010 - Information and documentation - Implementation guidelines for digitization of records ;

- TC 46/SC 11 - ISO/DTR 17068 - Information and documentation - Trusted third party repository for digital records ;

- TC 171/SC 2 - ISO/TR 14105:2011 - Document management -- Change management for successful electronic document management system (EDMS) implementation ;

- TC 171/SC 2 - ISO 12029:2010 - Document management -- Machine-readable paper forms -- Optimal design for user friendliness and electronic document management systems (EDMS).

 
Metadata, conversion and file format

- TC 46/SC 11 - ISO 23081 : 2009 : Information and documentation -- Managing metadata for records -- Part 2: Conceptual and implementation issues ;

- TC 46/SC 11 - ISO/FDIS 13008 - Information and documentation -- Digital records conversion and migration process ;

- TC 171/SC 2 - ISO 19005 - Document management -- Electronic document file format for long-term preservation ;

- TC 171/SC 2 - ISO 22938:2008 Document management -- Electronic content/document management (CDM) data interchange format ;

- TC 171/SC 2 - ISO 24517 - Document management -- Engineering document format using PDF ;

- TC 171/SC 2 - ISO/DIS 14289 - Document management applications -- Electronic document file format enhancement for accessibility

- TC 171/SC 2 - ISO 32000 - Document management -- Portable document format

 

COLD, COM, micrography

- TC 171/SC 1 - ISO 11506:2009 - Document management applications -- Archiving of electronic data -- Computer output microform (COM) / Computer output laser disc (COLD) ;

- TC 171/SC 2 - ISO/TR 10255:2009 - Document management applications -- Optical disk storage technology, management and standards ;

- TC 171/SC 3 - ISO/TR 12654:1997 - Electronic imaging -- Recommendations for the management of electronic recording systems for the recording of documents that may be required as evidence, on WORM optical disk ;

- TC 171/SC 3 - ISO/TR 15801:2009 - Electronic imaging -- Information stored electronically -- Recommendations for trustworthiness and reliability ;

- TC 171/SC 3 - ISO/TR 12037:1998 - Electronic imaging -- Recommendations for the expungement of information recorded on write-once optical media ;

- TC 171/SC 3 - ISO/TR 12036:2000 - Micrographics -- Expungement, deletion, correction or amendment of records on microforms ;

- TC 171/SC 3 - ISO 6196 – Micrographics ;

- TC 171/SC 2 - ISO 9878:1990 - Micrographics -- Graphical symbols for use in microfilming ;

- TC 171/SC 2 - ISO 10196:2003 - Document imaging applications -- Recommendations for the creation of original documents ;

- TC 171/SC 2 - ISO/TR 10593:1997 - Micrographics -- Use of microfilm jackets ;

- TC 171/SC 2 - ISO 8127-1:1989 - Micrographics -- A6 size microfilm jackets -- Part 1: Five channel jacket for 16 mm microfilm ;

- TC 171/SC 2 - ISO 3272-1:2003 - Microfilming of technical drawings and other drawing office documents -- Part 1: Operating procedures ;

- TC 171/SC 2 - ISO 4087:2005 - Micrographics -- Microfilming of newspapers for archival purposes on 35 mm microfilm;

- TC 171/SC 2 - ISO 12650:1999 - Document imaging applications -- Microfilming of achromatic maps on 35 mm microfilm ;

- TC 171/SC 2 - ISO 6148:2001 - Photography -- Micrographic films, spools and cores – Dimensions ;

- TC 171/SC 2 - ISO 6342:2003 - Micrographics -- Aperture cards -- Method of measuring thickness of buildup area ;

- TC 171/SC 2 - ISO 7761:2004 - Micrographics -- Single-core cartridge for 16 mm processed microfilm -- Dimensions and operational constraints ;

- TC 171/SC 2 - ISO 11962:2002 - Micrographics -- Image mark (blip) used with 16 mm and 35 mm roll microfilm ;

- TC 171/SC 2 - ISO 24537:2007 - Micrographics -- Dimensions for reels used for 16 mm and 35 mm microfilm;

- TC 171/SC 2 - ISO 11142:2005 - Micrographics -- Colour microfilm -- Application of the exposure technique to prepare line originals and continuous-tone originals ;

- TC 171/SC 2 - ISO 9923:1994 - Micrographics -- Transparent A6 microfiche -- Image arrangements ;

- TC 171/SC 2 - ISO/DTS 12032 - Document imaging -- Statistical sampling for document images ;

- TC 171/SC 3 - ISO 12651:2012 - Electronic imaging – Vocabulary ;

- TC 171/SC 2 - ISO/TR 12033:2009 Document management -- Electronic imaging -- Guidance for the selection of document image compression methods ;

- TC 171/SC 2 - ISO/DIS 14739-1.2 - Document management -- 3D use of Product Representation Compact (PRC) format -- Part 1: PRC 10001 ;

- TC 171/SC 2 - ISO/CD 17469-1 - Document management -- Strategy markup language (StratML) -- Part 1: StratML core elements ;

- TC 171/SC 2 - ISO 12656:2001 - Micrographics -- Use of bar codes on aperture cards ;

- TC 171/SC 2 - ISO 10244:2010 - Document management -- Business process baselining and analysis.

 

Others repositories for memory (not exhaustive)

- MoReq2 : 2010 – Manuel et guide pratique de la direction des archives de France relatif aux exigences types pour la maîtrise de l’archivage électronique (Traduit de DLM Forum européen, Model Requirements for the Management of Electronic Records) ;

- ICA-Req : 2008 - Principes et exigences fonctionnelles pour l'archivage dans un environnement électronique ;

- SEDA : 2010 - Direction des archives de France et direction générale de la modernisation de l'État, standard d’échange de données pour l’archivage ;

- AFNOR - NF Z42-020 : 2012 - Spécifications fonctionnelles d'un composant Coffre-Fort Numérique destiné à la conservation d'informations numériques dans des conditions de nature à en garantir leur intégrité dans le temps - Archivage électronique ;

- AFNOR - NF Z42-013 : 2009 - Archivage électronique « Spécifications relatives à la conception et à l'exploitation de systèmes informatiques en vue d'assurer la conservation et l'intégrité des documents stockés dans ces systèmes ».

- AFNOR - NF Z43-400 : 2005 - Archivage de données électroniques - COM/COLD

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Published by Eric MICAELLI
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commentaires

support guides 23/01/2015 09:11

This is a nice collection of data that can be used for reference purposes for students as well as for higher officials on studying the whole structures that was used in the past. Moreover, compare themselves to the ones in the preceding years.

sdsdsds 10/01/2015 06:18

sdsdsdsds

Natasha Khramtsovsky 11/03/2012 18:04

Eric, only some of these numerous standards are really useful. Only few of the useful standards are widely used worldwide.

The useful AND popular ones IMHO are: ISO 15489-1, ISO 23081, ISO 14721 (OAIS), maybe ICA-Req and MoReq2. Not much :)